Free HR Letter Generator
AnD HR Solutions simplifies HR tasks with a letter generator, crafting offer letters, proof of employment, and more efficiently.
Sub: Employment Offer <Company Name>
<Date>
Dear <Employee Full Name>
We are pleased to offer you the position of <Job title> at <Company Name>, for the location <Location>. We would like you to start latest by <Date of joining>. Your annual CTC would be <Amount> <Amount in words>.
You will be on probation for <Month>. Transition from probation will be based on your performance and probation can be extended at the discretion of the management, and you will continue to be on probation till an order of confirmation has been issued in writing. We hold the right to terminate your employment with a <Month’s> notice
Please sign and return the duplicate copy of this Job offer letter OR send your offer acceptance confirmation by replying this email as a token of your acceptance of this job offer of employment.
We look forward to have you as a part of our organisation.
For <name of the organization>
HR Manager / HR Team
<Date>
Employee ID: <ID>
Mr/ Mrs. <Employee Full Name>,
Employee Address: <Address>
Subject: Confirmation of service
Further to our appointment letter & your joining dated < date > we are pleased to confirm your appointment as < Designation >with effect from < Confirmation Date>
All the terms and conditions detailed in your appointment letter remain unchanged.
We look forward to your valuable contributions and wish you all the very best for a rewarding career with the organization.
Please sign the duplicate copy of this letter as a token of acceptance of the same.
For <Name of the organization>
HR Team/HR manager
To Whom It May Concern
This is to certify that <the name of the employee> employee number <employee ID>
has been employed at <name of the organization> as <designation> since <date of joining>.
For <name of the organization>
HR Team / Human Resources
Date: <Date>
Employee ID: <ID>
Mr./Mrs/ Ms <Employee Full Name>,
Subject: Congratulations on your promotion to <Job Title>
Dear <Employee Name>, Congratulations!!
It’s a pleasure to inform you with regard to your well deserved promotion to <Job Title>.
You have shown and exhibited an outstanding performance, dedication and commitment to our organisation, we are pleased to recognise your hard work with this promotion.
Your new position at the <Department title/office location if applicable> will be effective from <month, day, year>. You will report to <Manager Name><Designation, Department Name>.
We very much appreciate your hard work and commitment to the <Company Name> for the past <experience in months/years>, and we’re all looking forward to seeing you achieve great things in your new role. Congratulations!
For <Company Name>
Date: <Date>
Employee ID: <ID>
Mr./Mrs/ Ms <Employee Full Name>,
Subject: Letter of increment
Dear <Employee Name>, Congratulations!
In recognition with your previous performance, we are glad to inform you that the company has decided to give you an increment, and your restructured salary would be <Amount> <Amount in words>. The complete detail of the revised salary is given in Annexure <Numerical> of this letter.
Other terms and conditions mentioned in your appointment letter remains unaltered.
We very much appreciate your hard work and commitment to the <Company Name> for the past <experience in months/years>, and we’re all looking forward to seeing you achieve great things in the years to come. Congratulations!
For <name of the organization>
HR Manager / HR team
Date: <Date>
Subject : Relieving and Experience Letter
Dear <Employee Name>
With reference to your resignation letter dated <Date> we accept your resignation with regret and wish to inform you that you have been relieved from your services of the company with effect from close of business hours as on <Date>.
Your service record is as follows:
– Name:
– Employee No:
– Last held Designation:
– Date of Joining:
– Date of Relieving:
During your tenure you have made a significant contribution to our team and organisation.
We wish you all the best in your future endeavours.
For <name of the organization>
HR Manager / HR team
Date: <Date>
Employee ID: <ID>
Mr./Mrs/ Ms <Employee Full Name>,
Subject: Probation Extension Letter
Dear <Employee name>,
At this time, we are not ready to offer you a full-time position. However, we would like to offer you an extended probation period of <x> months to further evaluate your performance and fit with <Company Name>.
Based on your performance in these <x> months, you may be converted to a full-time employee with benefits.
For <Name of the organization>
HR Manager/ HR Team
Date: <Date>
Employee ID: <ID>
Mr./Mrs/ Ms <Employee Full Name>,
Subject: Transfer Letter
Dear <Employee Name>,
This is to inform you that you will be transferred to <location/department> effective as of <Date>
Your compensation, benefits, and other terms of employment remain unchanged.
Orientation with your new team will be held on <Date>
For <Name of the organization>
HR Manager / HR Team